Management and the Board of Trustees
The Vassar Square Condominium Association is governed by a five-member Board of Trustees elected by the unit owners. The By-Laws of the building detail the roles of the Board and its governance. Board members set the goals and policies for the association, and have assigned a general manager responsibility for managing day to day operations.
The President, Paul Snyderman, has general oversight responsibilities for the association and the Board. He meets regularly with Melanie Lorenz, the General Manager. He is also responsible for scheduling Board meetings and work sessions as the need arises. The other board members are Gary Fisher – Secretary; Randy Marcus – Treasurer; Steve Shapiro – Trustee; and Ahmet Aktan- Trustee. The roles of the Board members are self-determined in an organizational meeting immediately following the annual meeting. Board members cannot run for specific Board positions.
Other Board responsibilities include approving the annual budget, setting the schedule for capital improvements, managing the reserve account, making periodic adjustments to monthly condominium fees, determining capital assessments, when needed, and monitoring the needs of the building. The Board sets the policies and direction for the building and the management and staff carry them out, as the elected representatives, has oversight responsibility for Vassar Square and represents the best interests of the 212 unit owners throughout their terms.
The General Manager, Melanie Lorenz, is responsible for managing the day-to-day operations of the building. Duties include managing the budget, expenditures, vendor contracts, payroll and personnel along with other duties that may arise. In addition, she oversees the schedule and the daily work done to maintain and improve the building. Melanie is the go-to persons for anyone in the building who has a question, concern, or problem. The Board members, as the elected representatives, have oversight responsibility for Vassar Square and throughout their terms are charged with representing the best interests of the unit owners.
Please feel free to let us know your comments, suggestions, or concerns. You may use the Contact Us and Suggestions page on this website. The Board of Trustees, the building management, and the entire staff seek the very best for the building and its residents, and that begins with you.
Gary P Fisher
Vassar Square By-Laws (Highlights)
ARTICLE I – NATURE OF BY-LAWS
- Purpose. These By-Laws are intended to govern the administration of the VASSAR SQUARE CONDOMINIUM ASSOCIATION (hereafter referred to as the “Association”), a non-profit membership corporation organized under Title 15 of the Revised Statutes of New Jersey, together with the management, administration, utilization and maintenance of the common elements of the Vassar Square, a Condominium (hereafter referred to as the “Condominium”), as described in the Master Deed for Vassar Square, a Condominium.
ARTICLE II – MEMBERSHIP AND VOTING RIGHTS
- Membership. Every unit owner in the Condominium shall be a member of the Association, subject to the provisions of these By-Laws and any rules and regulations promulgated by the Board of Trustees. Membership in the Association shall terminate when any unit owner shall cease to be the record owner of a unit.
ARTICLE III – MEETINGS OF THE MEMBERS OF THE ASSOCIATION
- Place of Meetings. All meetings of the members of the Association shall be held at the principal office of the Association or at such other suitable place convenient to other members as may be designated by the Board of Trustees. In addition, meetings may be on a virtual platform (such as Zoom, Microsoft Teams and WebEx Meetings) or by conference call, as may be designated by the Board of Trustees.
Notice of Meetings. Except as otherwise provided by law, notice of each meeting of the annual meeting of members, shall be given not less than FORTY FIVE (45) days nor more than SIXTY (60) days prior to the day on which the meeting is to be held. Notice of Special Meetings shall be given not less than TEN (10) days nor more than NINETY (90) days prior to the day on which the meeting is to held. Such notice shall be given to each unit owner entitled to vote or his representative at the address of his unit or at such other address as may be designated by the said unit owner in writing to the Secretary of the Association by delivering a written or printed notice, thereof to him personally, or by mailing such notice, postage prepaid. Association shall also have the right at its discretion to transmit notice of meetings by E-Mail with the same effect as if the said notice was delivered in person or by mailing such notice, postage prepaid; provided said unit owner authorizes transmission of such notice by E-Mail. Except where expressly required by law, no publication of any notice of a meeting of members shall be required. Every such notice shall state the time and place of the meeting and shall state briefly the purpose (s) thereof. Notice of any meetings of members shall not be required to be given to any members who shall attend such meeting in person or by proxy, such attendance being a waiver of notice thereof. Notice of any adjourned meeting of the members shall not be required to be given except when expressly required by law. Members who are not in good standing shall not be entitled to vote.
Notice of any meeting at which an election will take place must be given to members not in good standing at least thirty (30) days prior to the date set for the election. With respect to members not in good standing, the Association must provide notice as to why they are not in good standing and advise them they have the right to challenge the “not in good standing” designation pursuant to the Alternative Dispute Resolution provisions set forth in Article XVI, Section 5 of the By-Laws.
The election of Trustees shall be by ballot as long as there are more individuals seeking elections than vacancies on the Board. Otherwise elections of trustees need not be by ballot unless a member demands election by ballot before the voting begins in accordance with 15A:5-20 of the Nonprofit Corporations Act. The vote on any other question need not be by ballot, unless demanded by a majority of members in person or by proxy at such meeting and entitled to vote thereat or determined by the chairperson of the meeting to be advisable.
All ballots must be cast in an anonymous manner. No member may be required to sign his/her ballot or place his/her unit number on the ballot. The Board will utilize a “double envelope” procedure, and other procedures as may be necessary, to ensure that voting is anonymous. The ballot shall not indicate whether any individual seeking election is an incumbent member of the Board and shall include write in spaces equal to the number of vacancies on the Board. Notices of meetings where elections will be held shall include a copy of the ballot along with an absentee ballot and form of proxy.